Job Description: Office Manager
Reports to: Marina General Manager
The Office Manager will be the marina’s primary point of contact between the Operations Team and Corporate Accounting team including activities such as: accounts payable entry and vendor set up, cash deposit activity, transaction documentation and processing in the marina management tool Molo, and retail / fuel inventory compliance duties. This position will work closely with the property leasing, property operations, and corporate accounting teams. This position requires the team member to work 5 days per week and 8 hours per day. Seasonal schedule changes may take place at management discretion.
Duties and Responsibilities:
- Serve as point of contact for the Operations Team, Membership Coordinator, Corporate Accounting, and Store/Bait camp team members regarding timecard supervisory in ADP, systems assistance, and various marina office & operational accounting responsibilities.
- Team Lead for all retail, bait, and fuel inventory reconciliations, physical counts, coding, and employee scheduling.
- Record day-to-day financial transactions including revenue and expense items in Molo in a timely fashion.
- Regularly verify all on-site inventory held for sale in the ship store is logged into the Molo inventory system.
- Maintain an accurate accounting of ship store merchandise and bait camp inventory, verify all dead bait is frozen and sold as frozen bait;
- Assist Operations Team in maintaining accurate dock walk, rent roll, & occupancy reports;
- Assist HR with placing new hire advertisements, reviewing candidates’ applications, interviews, and new hire paperwork.
- Enter data and maintain records for AR and AP functions.
- Complete and file various fuel tax forms, and government reporting forms.
- Coordinate, maintain records, and process all vendor & customer invoices for payment, refunds, deposits, forms, & statements.
- Audit and reconcile cash drawers and petty cash.
- Assists with weekly vendor check runs.
- Conduct daily banking activities, including delivery of bank deposits and assisting with producing cash reconciliation reports.
- Onboard new employees, ensuring that all forms, paperwork, and inquiries are properly handled and coordinated with HR.
- Basic filing and record keeping, as needed.
- Perform other general office and administrative duties as needed.
Minimum Qualifications and Requirements:
- Minimum of five (5) years of experience in bookkeeping or similar administrative function
- Acts with the highest level of integrity
- Maintains a positive attitude
- Advanced level of proficiency in Microsoft Office products, especially Excel, is preferred;
- Experience working with POS systems preferred
- Experience working with QuickBooks Online, Ramp, Bill.com, and/or Molo preferred
- Professional conduct and communication skills
- Ability to quickly learn new software programs;
- Strong work ethic and personal commitment;
- Ability to be a self-starter and work independently;
- Must have strong organization skills and ability to prioritize work;
- Adaptable to a fast-paced environment;
- Associates degree required.
Physical Requirements:
- Lift up to 50 lbs
- Carry up to 50 lbs
- Work around water
- Sitting/working in front of a computer for extended periods
- Stand, walk, sit, push, pull, bend, kneel, squat, twist, reach, grasp
Company Summary:
TopSide Marinas was cofounded in 2020 as a family-owned company that acquires, owns, and operates high-quality marinas across the country. Our mission is to foster a high-quality environment where our members and guests can create lifelong memories, relax, enjoy life, and be healthy. Each of our marinas provide exceptional service, hospitality, and enthusiasm to serve your needs on and off the water. We want our members and guests to feel right at home. We care about the property’s team members by providing competitive wages, excellent healthcare coverage, and supporting a hospitable culture.
Benefits Offered:
- Medical
- Vison
- Dental
- 401(k) with company match
- PTO
- Holiday Pay
